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Privacy Policy

Information We Collect:

As part of our personal training services, we may collect:

  • Personal identifiers: Name, phone number, email, emergency contact
     

  • Health and fitness information: Medical history, physical limitations, goals, injuries, and any data voluntarily shared during intake or training
     

  • Billing details: Payment information (processed securely through third-party systems)
     

  • Website usage data (if applicable)
     

Some of this information may be considered Protected Health Information (PHI) under HIPAA.

Use of your Information:

We use your information to:

  • Deliver safe, personalized fitness training services
     

  • Develop programs based on your goals and physical condition
     

  • Communicate with you about sessions, updates, and recommendations
     

  • Maintain accurate records and comply with professional and legal standards
     

  • Process payments and manage scheduling

HIPAA Compliance:

KAAB Fitness takes the protection of your PHI seriously and follows reasonable and appropriate safeguards to ensure your information is secure. These safeguards include:

  • Storing data securely (digital or physical)
     

  • Limiting access to authorized personnel only
     

  • Ensuring secure communication methods when handling PHI (e.g., encrypted emails, password-protected files)
     

We will not disclose your PHI to third parties without your written consent, except as permitted or required by law (e.g., to comply with a court order or in the case of a medical emergency).

 

As a client, you have the right to:

  • Request access to your health-related information
     

  • Request corrections or updates to your records
     

  • Request restrictions on certain uses or disclosures
     

  • Receive a record of disclosures upon request
     

  • File a complaint if you believe your privacy rights have been violated
     

To exercise any of these rights, please contact us directly using the information below.

Third Parties and Policy Changes:

When using scheduling or payment systems, your data may be handled by third-party platforms that maintain their own HIPAA or privacy compliance standards. We only partner with providers who meet strict data protection requirements.

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We may update this Privacy Policy at any time. Any changes will be posted with an updated effective date.

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Last Updated: August 2025

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